Author Topic: Concerts Assistant, Hallé Concerts Society - NORTH WEST  (Read 685 times)

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Concerts Assistant, Hallé Concerts Society - NORTH WEST
« on: February 23, 2015, 01:28:44 pm »
The post-holder reports to the Concerts Administrator and is responsible for general administrative support for the Concerts Director and the Concerts and Artistic Department. The post-holder also acts as the Personal Assistant to the Music Director for Hallé related matters.

 The Key Tasks: (see for further details, person specification and application form)

 Orchestra Logistics & Personnel
• Assisting with the Orchestras schedules and itineraries and the detailed arrangements flowing from them
•Assisting with the administration of the Orchestra touring engagements in the UK and overseas including venue contracts, orchestra travel and any overnight accommodation
• Administering the Society’s insurance policies, including instruments, annual renewals and claims
• Sourcing and hiring of instruments and concert related technology (e.g. surtitles)
• External hiring of Hallé instruments
• Providing general personnel support to the Concerts Director
•Servicing Concerts Meetings with the Orchestra Committee and other meetings

Visiting Artists
•Making detailed arrangements such as travel, hotel bookings, tickets, etc. for visiting  artists, including pre-concert speakers
•Producing weekly Artist details for management information
•Preparing and distributing an advance ticket list for appropriate Senior Management members, visiting artists and their guests for all Hallé concerts

 The Music Director
•Keeping the Music Director’s diary and organising his Hallé-related appointments
•Consulting with the Music Director and responding to correspondence relating to his Hallé activities
• Liaising with internal and external contacts on the Music Director’s behalf
• Planning the Music Director’s Hallé-related accommodation and travel
•Supporting the Music Director of the Hallé in any other way which he reasonably requests

•Occasional administrative support to the Ensembles department, assisting with travel arrangements including overseas and UK based touring
•Maintenance of filing system for the Concerts and Artistic Department
•Any other task reasonably requested by the Concerts Administration
Contact: Molly Kidd/Mary Tabbron